DEDUCTION ADDRESS
DESCRIPTION: Deduction Address allows you to specify the name and address printed on a payroll deduction check.
NOTE: If you need to have a deduction check printed (during your regular payroll processing), then you will use an address record that you have set up to correspond to the deduction code you have set up in the Payroll Deduction Types menu item.
If a deduction code requires a check, but you have not supplied it with an address record's code, then no check will be printed; you will, however, still see the deduction appear on all your payroll reports and it will be deducted from your cash account, but the deduction will not have a check number assigned to it.
Subsequently, if you do not want a check printed (for example, you do not want to print Federal, FICA, and Medicare checks), do not assign an address code to the deduction.
To access: Click on the Payroll module .png)
then click the Deduction Address menu item. .png){kind=small}
The following windows will appear:
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Please see the following topic for help on setting up filters .png){kind=small}
in the search grid: Exploring Grid Filters
To add a new Deduction Address, click the New button. .png)
Enter the Code that is used in Deduction Types to indicate this address.
Enter the Name and mailing Address to be printed on the deduction check.
Enter the Contact Name, Email Address, Phone Number, and Fax Number, if applicable. This is for your records.
Enter the Bank Account Number and Routing Number for direct deposit, if applicable. This is used for direct deposit payroll deduction checks. If you have that information entered here, then when you run the direct deposit part of payroll, the deduction checks that are associated with that address will be included in the direct deposit file.
Fill out the fields you need and when you are finished, click on the SAVE button .png)
to save your record. A success message window will appear. Click OK.
Click on the X in the upper right corner of the window to close the window.