BILL CODES

 

 

 

 

DESCRIPTION:  Bill Codes allows you to enter recurring billing information for use in Cash Receipting and Accounts Receivable.

 

 

 

To access:  Click on the Customers module  then click the Bill Codes menu item.   

 

The following windows will appear:

 

   

 

Please see the following topic for help on setting up filters  in the search grid:  Exploring Grid Filters

 

To enter a new Bill Code, click the New button  at the top of the window.  Enter a unique Code along with a Name (a full description) that will be used on the receipts.  From the drop down list, select the Status and also the Bill code type.  If this item requires sales tax then check the Taxable box.  Pro Fund Accounting will default to non-taxable.  NOTE:  A special Bill Code of "Sales Tax" can be optionally specified.  Taxable Customers and Taxable Bill Codes will have the sales tax automatically calculated.  The Tax Rate is placed as a percent in the Price each field (e.g., 6% would be entered as .06).  If no sales tax is to be calculated, then you don't need to set up a Sales Tax Bill Code.  REMEMBER:  Your sales tax account number is a payable, not a revenue, account.  Be sure to assign the proper credit account number when setting up Sales Tax Bill Codes.

 

For those items that you always charge the same price, enter the quantity, price each, and the amount that will be transferred to Cash Receipting or Accounts Receivable as the Default values.

 

Enter the appropriate Debit account number.  This is usually an asset account type.  Enter the appropriate Credit account number.  This is usually a revenue account type.  These are the accounts that will be debited or credited to the General Ledger transactions file for each line item on the Invoice.  These account numbers cannot be changed during Invoice Post, so they must be set up prior to Invoice posting in Bill Codes.

 

When you are finished entering information, click the Save button.    A success message window will appear.  Click OK.

 

Click on the X in the upper right corner of the window to close the window.