IMPORT TIMECARDS

 

 

 

 

DESCRIPTION:  Import Timecards is used to import approved timecards into Pro Fund Accounting.

 

 

 

To access:  Click on the Payroll module  then click the Import Timecards menu item.   

 

The following window will appear:

 

 

Please see the following topic for help on setting up filters  in the grid:  Exploring Grid Filters

 

Select the Timecard date from the drop down list.  Click the Load Timecards button.

 

A list of employees that have approved timecards for this date will show.  The list includes the total number of Hours and the total pay Amount entered for the date.

 

Select the appropriate Payroll information for the timecards loaded.  Use the check boxes to select employees from the list.  You can select an employee timecard on the list to view or modify timecard items.  If a timecard has a validation error, a message will show in the Error message window, and the timecard item with the error will have a reddish background.  You can fix and adjust many issues before importing the timecards.

 

If timecard items have the Additional Rate check box selected, then you will need to enter the appropriate additional amount to add to the rate.

 

You can also change the Pay type by selecting a pay type from the drop down list, and the Account number.

 

When all employee timecards you wish to import are selected and adjusted, click the Import Timecards button.  You will be prompted to create a new payroll and inventory journal.  Click OK and the journal information and number of entries will show.  Click OK to finish importing timecards.

 

Click on the X in the upper right corner of the window to close the window.