PAYROLL TYPES
DESCRIPTION: Payroll Types allows you to create different payroll types. The Payroll Types file contains payroll factors, titles, and other pertinent information regarding how a Payroll Type is taxed, what sort of data will be entered, and any associated banks that might correspond to a particular Payroll Type. You can set up as many different Payroll Types as needed.
To access: Click on the Payroll module .png)
then click the Payroll Types menu item. .png){kind=small}
The following windows will appear:
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Please see the following topic for help on setting up filters .png){kind=small}
in the search grid: Exploring Grid Filters
To enter a new Payroll Type, click the New button. .png)
Enter the label into the Code field. Then enter the Description. Enter the Check Name field. This will be the name displayed on your checks.
From the W2 wages type drop down list, select where the earnings are to be reported on the employee's W-2.
If the Payroll Type has a single account number that all posting using this Payroll Type will go to, enter it in the Default account number field. An example would be Vacation (VAC). Then whenever Vacation Pay is entered, it will default to this account number.
Enter the Payroll factor, which is the amount an employee's rate is multiplied by when using this Payroll Type.
Examples follow:
Payroll Factor Payroll Type
1 Reimbursed Exp.
1 Salaried
1 Regular (or Hourly)
1.5 Overtime
2 Double-Time
1 Vacation
1 Sick
1 Holiday
1 Personal
1 Comp Time
If the Payroll Type - when used - adds an amount to the employee's regular rate (e.g., the employee is working outside his/her regular job and receives more pay when performed), you can enter the amount to add to the regular rate in the Additional amount added to rate field. (Example: Employee receives $1.50 more to run an excavator versus his/her regular vehicle, then enter 1.50 in this field.)
There are several optional check boxes to indicate how this Payroll Type will be used.
If the Payroll Type you set up is taxable, then check the Taxable box.
If you reimburse your employees for their out-of-pocket expenses, you will need to set up a Payroll Type to post this kind of entry (we used E for Expenses). This Payroll Type would not be taxable, and would not have the Taxable box checked, then the Use amounts box would be checked, because entries made to this Payroll Type would always be dollars. Also, if you want to set up a Payroll Type for your SALARIED EMPLOYEES, check the Use amounts box to indicate that postings to this Payroll Type are dollar amounts and not hours.
If this Payroll Type is the default you want to use when running the Payroll Post program, then check the Default box. You would probably want to do this with the REGULAR payroll type since the bulk of your entries would be regular pay.
If the Payroll Type you are setting up is for Comp Time, you must enter your Comp Time expense account number and check the Comp time box. Also, remember to enter the bank type code you set up in Payroll Constants: Bank Types. Do not check the Use amounts box, but do check the Taxable box.
If this Payroll Type is for comp time reversal, check the Comp time box.
If this pay is not part of the Municipal Employees Retirement System's total wages, check the MERS exempt box.
If you want the rate in the Fixed rate field to always be used as the rate when this Payroll Type is used, the check the Fixed Rate box.
If you want to allow the Payroll Type to be available for comp time, then check the Can Comp box.
If this Payroll Type will be updating a bank (such as vacation, sick, comp time, or personal), then on the Update the following bank box use the drop down list to select which bank to update. If you are unsure of the code, check your entries in the Bank Types menu item.
When finished entering all necessary information, click the Save button. .png){kind=small}
A success message window will appear. Click OK.
Click on the X in the upper right corner of the window to close the window.