DIRECT DEPOSIT

 

 

 

 

DESCRIPTION:  Direct Deposit will create the ACH text file needed for electronically transferring employee paychecks to a bank or credit union account.

 

 

 

To access:  Click on the Payroll module  then click the Direct Deposit menu item.   

 

The following window will appear:

 

 

Please see the following topic for help on setting up filters  in the grid:  Exploring Grid Filters

 

Enter a date in the Banks processing date of direct deposit field.  The date can also be entered in by using the calendar button.  This is the date your bank will use as the processing date of your payroll.  NOTE:  When selecting this date, please keep in mind that most banks require a few days to process direct deposit files, which means the Banks processing date may not be the same date you are doing the payroll.

 

Click the Load All Payrolls button to view a list of ALL the calculated payroll information records.  Click the Load Recent Payrolls button to view a list of only the last several calculated payroll information records.

 

Select the payroll information record in the list that requires a direct deposit file by clicking anywhere on the highlighted payroll.  A list of employee direct deposit information from that payroll will show.  You can use the check boxes to remove any employee from the list if needed. 

 

When the list is prepared, click the Create direct deposit file button.  You will be prompted to select where you would like to save the file on your device.  When the file is saved, a confirmation window will appear showing the total amount of the direct deposit and the number of direct deposit entries created.  Click OK.

 

A prenote is a zero-dollar test file used to verify employee's bank account information.  Click on the Create prenote file button to show a list of all your employees' bank account numbers and routing numbers.  Select which employees you wish to include by checking the box next to the employee's name or select all by checking the box at the top next to Employee nbr.  Then click on the Create prenote file button.  You will be prompted to select where you would like to save the file on your device.  When the file is saved, a success message window will appear.  Click OK.  Click the Close button.

 

Click on the Close button or the X in the upper right corner of the window to close the window.