TIMECARD PERMISSIONS

 

 

 

 

DESCRIPTION:  Timecard Permissions allows you to specify what options employees have access to while using MyWork to enter timecards.  You can specify which templates, payroll types, inventory, and equipment will be available to each employee.

 

 

 

To access:  Click on the Payroll module  then click the Timecard Permissions menu item. 

 

The following window will appear:

 

 

Select the employee whose permissions you are adjusting.  The permission categories have check boxes available to permit all options in that category or to permit none.  In the Table section, there are four Tables.  Each has a Permit All or Permit None option.  This establishes the permission "rules" for the selected employee.  For each of the Tables, when new table entries are made, the employees' permissions will follow the "rule".  For instance, if an employee has the "rule" Permit None on the Equipment Table and a new piece of equipment is added, the employee WILL NOT have permission to that piece of equipment.  Likewise, if an employee has the "rule" Permit All on the Equipment Table and a new piece of equipment is added, the employee WILL have permission to the piece of equipment.  After establishing all the Table "rules", click the Save button.

 

Exceptions are the opposite of the "rule".  If the "rule" is Permit All, then the exception would be to deny the item.  If the "rule" is Permit None, then the exception would be to allow the item.  Click the Modify button to make an Exception to any of the Table "rules" for the selected employee.  Click on the > to list the items available in each Table as shown below.

 

 

 

To mark an Exception, check the box beside the item.  When you are finished modifying the Permissions for an employee, be sure to click the Save button.  NOTE:  If you change a Table "rule" after setting the exceptions, then the exceptions will be removed.

 

To see the items currently available to an employee, click the View Permissions button.  Click on the > next to each category to see a full list of what is available to that employee.

 

If you wish to give the same set of Permissions to multiple employees, you can use the copy/paste tool in the employee list.  This is done by specifying the Permissions for one employee, right click on their name in the employee list and select Copy Permissions.  Then right click on the name of the employee you want to give the same set of Permissions to and select Paste Permissions.  The option will list the name of the employee you are copying Permissions from.  You can continue pasting the copied Permissions to as many employees as you need.  NOTE:  When using the Copy/Paste and Clear Permissions options, your progress will Save automatically as you go.

 

To quickly remove all Permissions for an employee, right click on their name in the employee list and select Clear Permissions.

 

When you are finished, click the Save button.

 

Click on the X in the upper right corner of the window to close the window.