UNCALCULATE PAYROLL DEDUCTIONS

 

 

 

 

DESCRIPTION:  From time to time, payroll errors can happen.  For example, excluding someone from the payroll period that you have already calculated deductions for.  To properly correct many payroll errors, you need to be able to modify the payroll post journals.  If the payroll has already been calculated, the payroll post journals will be locked and will not let you make any changes.  In order to be able to make changes, you will need to Uncalculate the Payroll.  It is a good practice to print the payroll journal before uncalculating any payroll.

 

 

 

To access:  Click on the Payroll module  then click the Uncalculate Payroll Deductions menu item.   

 

The following window will appear:

 

 

Please see the following topic for help on setting up filters  in the grid:  Exploring Grid Filters

 

NOTE:  THIS WILL AFFECT YOUR BANK RECONCILIATION AMOUNTS AND CHECKS.

 

Highlight the payroll you want to uncalculate by clicking on that line.  Then click the Uncalculate payroll button.  Next, you will receive a confirmation window of the payroll you want to uncalculate.  Click Yes if the information is correct.  Once the payroll has been uncalculated, a success message window will appear.  Click OK.

 

Now you can change any payroll post or deduction settings for employees.  Then you can calculate the payroll again.  You should be aware that the payroll calculations always uses the most current information for each employee.  When fixing payroll errors, sometimes you may need to change the employee's settings back to what they were at the time of the original calculation.  Once you have calculated the payroll, you should compare the payroll journal to the previous payroll journal to ensure that only your expected changes were applied.

 

Click on the Cancel button or the X in the upper right corner of the window to close the window.